Examination rules & procedures

1.0 Introduction 

This document applies to all students enrolled either in the postgraduate courses or as a non-award student, regardless of their current status. 

The purpose of this document is to provide: 

  • Standardised examination guidelines for all subjects within the Graduate Diploma of Applied Corporate Governance, the Graduate Certificate of Applied Risk Management or the Graduate Diploma of Applied Risk Management & Corporate Governance courses. 
  • Information to students about their obligations when undertaking examinations for all subjects. 

2.0 Criteria 

2.1 Students are required to complete a two hour written examination as part of their assessment for each enrolled subject, apart from the following subjects which have three hour exams: Financial & Management Accounting, Corporate Financial Management, Advanced Risk Management and Risk Management in Practice.

2.2 All subjects except for Financial & Management Accounting and Corporate Financial Management are open book examinations. 

2.3 Financial & Management Accounting and Corporate Financial Management subjects are close book examinations which has the tables of formulas provided to students with the examination paper. 

2.4 All examinations are held at the end of the semester during the Governance Institute’s official Examination Week. This period will be published on the timetable prior to the commencement of the semester.

2.5 No examination will be conducted or arranged outside the published Examination Week

2.6 A ‘Main Exam’ day will be held on Tuesday during the examination week and all students are required to sit their respective exams on the stipulated date and time. This examination will be held in the evening and at a venue determined by Governance Institute’s customer service representatives. 

2.7 An “Examination Information and Notification” form will be emailed to students approximately 6 weeks prior to the examination week. Students intending to sit for the exam will be required to complete and submit this form on or before the due date stated on the form. 

2.8 A notice containing examination details will be sent to students who have confirmed their intention to sit the exam, approximately 3 weeks prior to the examination week. 

3.0 Multiple subject enrolments 

3.1 Students attempting multiple examinations will be provided with alternative examination date(s) and venue details in the same notice containing the main examination details. 

3.2 The alternative examination date(s) will occur during the examination week and will be held during office hours at a venue and date nominated by Governance Institute’s representatives. 

3.3 Students attempting multiple examinations will be eligible to sit additional examination(s) on alternative date(s). However, one examination must be sat on the ‘Main Exam’ day. 

4.0 External/overseas examinations 

4.1 Governance Institute can arrange for external or overseas examinations to be conducted for students if they are unable to attend one of the Governance Institute’s examination centres due to distance, or are currently living overseas. 

4.2 These examinations will be arranged by Governance Institute’s National office and held at a pre-approved venue. 

4.3 All associated costs will be borne by the student and the fee will need to be directly remitted by the student to the examination venue, unless otherwise advised. 

4.4 External/Overseas examinations will be held on the ‘Main Exam’ day while students attempting multiple examinations will be required to sit their additional exams on the alternative date(s). 

4.5 The arranged time for external and overseas examinations may vary based on the availability of the venue. 

5.0 Examination grades 

5.1 The examination contributes 50% of the overall subject mark for the two hour examinations and 70% of the overall subject mark for the three hour examinations. Please note, to pass a subject the student must attain an aggregated mark of all assessments of not less than 50% and an examination mark that is not less than 40%.

5.2 It is important to note that students will be penalised by the markers if they copy slabs from the subject materials in their answers to examination questions. 

5.3 An open book examination approach requires the student to critically analyse, interpret and apply knowledge in their examination responses.  

5.4 The close book examination is not a memory test. Tables of Formulas will be provided with the examination paper. 

5.5 The Examination Tips and Techniques document in the Online Learning Centre provides guidelines on the preparation to sit the examination. 

6.0 Examination regulations 

6.1 Students must arrive at their respective examination venues at least 20 minutes prior to commencement of the examination. 

6.2 For open book examinations, students are permitted to take into the examination venue writing utensils, any textbooks, notes, subject folders and other materials deemed permissible by the examination invigilator. All electronic devices are not permitted, this includes mobile phones. 

6.3 For close book examinations (Financial & Management Accounting and Corporate Financial Management), students are only permitted to take into the examination venue writing utensils and a non-text storing calculator. All other printed materials, mobile phones (eg: Iphones) and other electronic devices are not permitted under any circumstances. As mobile phones are not permitted in the examination venue, please ensure that you bring a non-text storing calculator

6.4 Students must bring photographic evidence, such as a current Australian Drivers Licence, passport or any other acceptable photo identification, with them to their examination. This identification must be displayed on their desk for the duration of the examination. 

6.5 Upon commencement of the examination, students will be allocated fifteen (15) minutes reading time. During the reading time, students are permitted to write on, highlight or make notes on the question paper only. 

6.6 Students are not permitted to write in the examination answer books or use their calculators during the reading time. 

6.7 Students should ensure that the correct exam paper is placed on their desk once reading time commences. 

6.8 Following the reading time, students will be allocated two (2) hours or three (3) hours for writing depending on the subject being completed (please refer to clause 2.1). Students must complete all information at the front of each examination answer book and must start each question in a new book.

6.9 Students are not permitted to leave the examination venue until an hour after the commencement of the examination or during the last 30 minutes of the examination, unless there are extenuating circumstances and with the permission of the chief invigilator. 

6.10 Students are not permitted to speak to any other person (other than one of the invigilators) during the examination. Any candidate found to be assisting or receiving assistance from another candidate will receive zero marks for the examination. 

7.0 Special consideration 

7.1 Governance Institute recognises that there may be serious misadventure, accident, illness or extenuating circumstances beyond a student's control which are of such severity or gravity that they may impact adversely on the ability to sit the examination on the ‘Main Exam’ day. 

7.2 Special consideration may be granted for exceptional circumstances if a student is unable to sit the exam during the ‘Main Exam’ day but would be available to sit the examination on an alternative day during the examination week. 

7.3 Heavy workload or work related issues are not considered exceptional circumstances. 

7.4 Students will be required to email their request for special consideration as well as supporting documents to the Education Administrator as soon as possible and before the commencement of the examination week. 

7.5 If special consideration is granted, students will be required to attempt the examination during the fixed alternative examination date for the subject. 

7.6 Students requiring special examination arrangements to sit either the ‘Main Exam’ or alternative exam due to medical reason(s) are requested to contact the Education Administrator to discuss their requirements at least three (3) weeks prior to the examination week. 

7.7 No examination will be conducted or arranged outside the published Examination Date(s)

8.0 Deferral 

8.1 Eligible students who are unable to sit the examination on the date nominated by Governance Institute may choose to attempt the examination during the next consecutive semester as long as they meet the requirements stipulated in the Subject Completion Policy and remit the necessary deferral fee. 

Version               Approved by   Date
3.4 Executive Manager, Education        14 February 2019

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